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About CityU Institutional Repository

What is CityU Institutional Repository

CityU Institutional Repository is a digital online database for capturing and preserving the scholarly output of the University community. It is built on DSpace, an open source system jointly developed by MIT and Hewett-Packard. The Repository is compliant with the Open Archives Initiative Metadata Harvesting Protocol (OAI-PMH), which allows items to be easily indexed and discovered by the Internet. Items deposited in the Repository are assigned with persistent identifiers using the CNRI Handle System, thus allowing long-term references to the digital objects stored.

Items deposited into the Repository should be academic or research in nature. They can include:

  • Journal articles (published)
  • Journal articles (pre-refereed; post-refereed)
  • Conference papers
  • Talks and presentations
  • Technical reports
  • Working papers
  • Theses and dissertations
  • Student projects and awards

The format of the files can include text, PDF, powerpoint, picture, photograph, audio and video clipping.

Benefits of depositing work in the Repository

There are a number of benefits of depositing scholarly output in the Repository.

  • To preserve and provide long-term access to your scholarly output.
  • To promote your work and earn recognition for you and the University.
  • To provide alternate platform to publish your work in e-format and so gain a wider access.
  • To serve as a resource to support teaching and learning of the University.

Access to the metadata and the abstract of the work is open to the public. Access to the full-text is restricted to CityU staff and students, unless the public access is granted by the author. The intellectual output of CityU and their copyright are governed by the University Intellectual Property Policy. When the access right or usage is in question, the author must grant the University a royalty-free and non-exclusive right to archive and distribute the work when the work is deposited in the Repository.


The Repository is organized around communities which correspond to the academic and administrative units of CityU such as colleges, departments, research centers, and administrative supporting units. Within each community there can be an unlimited number of subcommunities or collections. Each collection may contain an unlimited number of items.

Submission to the Repository

Current works in the Repository are harvested and input by Library staff. Self-submission or self-archiving will be supported in the near future. In the meantime, for academic and adiministrative units who wish to deposit works in the Repository, please contact the Library Systems Administrator.


The Repository is developed based on DSpace, an open source software jointly developed by MIT and Hewett-Packard. DSpace has been adopted by many institutions worldwide to create institutional repositories, digital repositories, and archival databases.

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